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Devry MGMT404 week 1 ilab




Question;Print;Remember This!;Connect to the iLab here.;iLab 1 of 7: Basics of Project Scheduling;Note!;Submit your assignment to the Dropbox located on the silver tab at the top of this page.;(See the Syllabus section "Due Dates for Assignments & Exams" for due dates.);iLAB OVERVIEW;General Comments about the Microsoft Project Exercises;A project plan and schedule are extremely important for managing;projects. Applications are available as tools to assist defining;managing, controlling, and reporting on project plans and to evaluate;how the project is progressing. Microsoft Project is one application;that is commonly used for this purpose and will be the application used;in this course. It will help you put together a plan of action, define;and organize details, track progress, analyze costs and schedule, assess;the quality of your project, and report numerous details to interested;parties.;Guidelines;iLab Lesson 1A Requirements;Complete Lesson 1A.;Print Project Summary Report.;Print Unstarted Tasks Report.;iLab Lesson 1B Requirements;Complete Lesson 1B.;Print Entry Table and Gantt Chart (show only columns up to and;including the Duration Column.) Printout should be no more than two;pages wide.;Print Project Summary Report.;Print Unstarted Tasks Report (fit to one page).;Deliverables;All of the following deliverables are required (in a zip file) in order to receive full credit;Completed MyLab1B_XXX.mpp;Completed Review Questions;Printouts/Screenshots contained in Week_1_Printouts_XXX.docx;When submitting required printouts, if you are not bringing them to;class, from the Print Preview Page, take a screen shot (in Windows;of the report and paste the screen shot to;an MS Word document. Make sure to crop the screen to show only the;report. After cropping, resize the image appropriately. If the printout;is on more than one page, paste each page individually.;Save the Word document containing printouts as Week_1_Printouts_XXX.docx;and submit this file to the Week 1 iLab Dropbox in a zip file, along;with the MyLab1B_XXX.mpp file and the completed Review Questions at the;end of Lesson 1B. Remember to replace "XXX" in the file names with your;initials, and ensure that all of your files are all clearly labeled and;include your initials in the file name.;Grading Rubric;Each week, you will be using Microsoft Project to build and manage a;project plan similar to what you would use or see outside of the;classroom, in your workplace. As noted in the Syllabus, these MS Project;files are worth 40 points each week. Remember that from the file you submit each week, points will be deducted for incorrect answers.;Criteria;Points;%;All required components are accurately completed. MS Project file is;accurate, Review Questions are correct, and printouts are acceptable for;management communication (all columns are wide enough to be read;headers are correct to the requirements stated in Week 7 iLab).;40;100%;The assignment file contains all of the required components. The work is;mostly accurate and the printouts are completed. Printouts are;readable, but the formatting is not acceptable for management;communication.;30-39;75-97%;The assignment file contains most of the required components. The work is completed with a fair degree of accuracy.;20-29;50-72%;The assignment file contains some of the work. Accuracy is lacking.;1-20;1-50%;No iLab work is submitted.;0;0%;iLAB STEPS;STEP 1: Download iLab Instructions;Back to Top;Click the links below to access this week's iLab instructions.;MS Project Lesson1A.docx (There are no Review Questions for Lesson 1A.);MS Project Lesson1B.docx (Review Questions to be completed and submitted for Lesson 1B are located at the end of this document.);STEP 2: Complete the iLab Assignment;Back to Top;Complete the iLab assignment for Week 1 based on the Guidelines section and Lesson documents above.;STEP 3: Submit iLab Deliverables;Back to Top;Create a folder called MGMT404_YourLastName_Lab1.;Place copies of each required deliverable into this folder.;Right-click on the folder and select Send To? Compressed (zipped) Folder. You can also use other tools to compress the files into a single zip folder, (for example, 7-zip).;Upload the zip file to the weekly iLab Dropbox in eCollege.;For instructions on how to use the Dropbox, read these step-by-step instructions or watch this Dropbox Tutorial.;See the Syllabus section "Due Dates for Assignments & Exams" for due date information.;Objectives - MS;Project 2010 q Understanding;Project Schedulingq Introduction;to Microsoft Projectq Working;with Project Tasksq Basic;views, time scales and reportsWhether you are a project manager or not;project management techniques are extremely helpful in meeting goals and;objects. Project management techniques;define a path to a specified goal and then supervise the implementation. MS Project can help you establish your;initial plan as well as monitor progress.;MS Project can quickly produce reports and other information that will;help keep management, customers, and your project team informed. To get the most from MS Project, not only do;you need to understand project management terminology, you also need to be;familiar with the software itself.;Therefore, do not attempt to quickly finish the lab, but take your time;and read all instructions carefully.Understanding;Project Scheduling A typical project is composed of tasks and resources. After tasks are;identified, you organize the tasks in a logical hierarchy, also called a Work Breakdown Structure (WBS). Eventually, this sequence will show the;interdependencies of each task. Then each task is given a duration. In MS Project;this can be in weeks, days, hours or minutes.;You can also specify a milestone;which will represent an event that marks the completion of a group of related;tasks. To accomplish any task, you need resources. Resources can include people, equipment;material or special facilities necessary to complete a task. Resource availability;and scheduling are important;constraints to completing a task. Once you establish a plan, complete with;tasks and resources, you will often need to refine the plan before saving it as;a baseline. The baseline is your guideline to help manage;the project.;MS Project Basics;When you first start MS Project, a blank;project file is displayed in Gantt Chart;View. (If you need to open an existing MS Project file, the file extension;is.mpp.) Let's take a look at the;main window:The above image;is the default screen for MS Project 2010. The right side of the screen consists;of the area for the Gantt Chart. The left side of the screen is the Entry table;where tasks, durations, and other task information is entered. The Entry Table;and Gantt Chart are separated by a moveable DividerPay particular attention to this layout. The Entry table is where we enter our;tasks and durations. The Gantt;chart will eventually show our tasks and durations in a graphical bar;chart. The other part of significance is;the divider. This allows you to show;more or less of the Entry table/Gantt chart.;In Project 2010 the menu bar is set up into;Ribbons. To access the various ribbons;Tabs are selected across the top of the menu bar. Within the ribbon the various sections are;divided into groups: TABS;GROUPSThe above image;displays the Microsoft Ribbon in the top of the window. The ribbon is navigated;via Tabs. Within each tab are Groups and within each of the Groups are;individual commands.;The first step in creating a project is;establishing the project information.1.;Select Project;Information from the Project taband;the Properties group;The Project Information is used for;information that is critical to the scheduling of tasks and resources. It contains the start date and finish date of;the overall project, the current date (taken from the computer), and which;calendar you will be using. You must;always enter this information when creating a new project.2.;Enter the starting date of this;project as October 9, 2013. (Note: you can only enter the start date or;the finish date, but not both!). 3.;Leave the other information as;is and Press OK.4.;Next we are going to define;other project information. Select File;on the Project Tab. Next select;Info. On the right hand side of the;screen select Project Information and then Advanced Properties.;5.;The Project Properties screen;appears and the Summary tab should be selected.6.;In the Title box, type Maynard Furniture Company Project.7.;In the Subject box, type;New System.8.;In the Author's and the Manager's;box, type in your name. This information will be displayed on;reports. In the Company box;enter MGMT404followed by your;professor?s name. Click OK.9.;Save the project as MyLab1a_XXX.mpp (where XXX are your;initials). Basic Setup1.;Before we start entering data;there are a few setup tasks we need to do.2.;The first is to change how MS;Project calculates the schedule. (We will explain this in week 5)3.;Go File, then Options. The Project Options window opens.4.;Select Schedule. The Project;Options window now should be visible.;5.;Under Scheduling options for this project check the box labeled;New tasks are effort driven;6.;Click OK to close the window.7.;Next;select the Gantt Chart Tools Formattab;from the ribbon. Click the check box to;show the tasks that will be on the Critical Path. 8.;Select the Task tab. With these;settings we are ready to start entering dataEntering tasks 1.;Click in the first field in the;Task Name column. Type Inventory;current equipment.2.;Press the tab key. The information is entered and the selection;moves to the Duration column for task 1. (You may need to slide the divider to the;right to see the column). Also notice;the task is represented on the Gantt chart. 3.;Change the duration to 3 days by typing 3 and press enter. Notice the duration "days" or the;letter "d" is automatically assumed.;If different, you would enter m for minutes, h for hours, d;for days or w for weeks after the number, such as 3w would be three;weeks).4.;By default, MS Project 2010;enters tasks as Manually Scheduled. This;allows the user to schedule individual dates for the tasks. We however, want MS Project to schedule the;tasks for us.5.;For task 1, In the Task Mode;column, select Auto Schedule. This will enable MS Project to automatically;assign the start and end dates for each task.6.;To change this as the default;mode, at the bottom left of the screen there is a button where you can change;this default setting. Click on this and;change the setting so all new tasks are set to be Auto Scheduled. You can also;do this from the Task tab, Tasks group and selecting the Mode button, or from;the Options screen we looked at earlier.7.;Enter the following tasks and;durations for this project:Assess current;department needs 2 daysDesign and;diagram new system 5 daysProposal to;accounting 3 daysResearch products;and services 7 daysIssue RFPs 7;daysEvaluate bids 5 daysAward contract 1 day Meet with;vendor 1;dayPurchase;equipment 4 daysInstall wiring 3 daysInstall;hardware 2;daysInstall;software 2;days (Note: it is very important that you;make any changes to these durations prior;to assigning resources. If you need to;change duration after assigning resources, you should unassign all resources;change the duration and then re-assign the resources!)8.;When you enter tasks, note that;?1 Day?? is the automatic default for duration.;(You may need to slide the divider to the right to see the column). Also notice the task is represented on the;Gantt chart. For durations that are;only 1 day, make sure to manually type 1 and then the key to;remove the ???.9.;Next make sure each task is;Auto Scheduled" when you;are finished.10.;Notice as you enter each task;and the duration, how the tasks are presented on the Gantt chart.(Tip: By default;MS Project 2010 automatically wraps the text on the task names. Some readers;may find this not very clear. To see;the entire task name on one line, position your cursor on the vertical line;between the Task Name column header and the Duration column header. When the cursor turns to a double arrow, either;drag the line to the right to increase the column width or double-click. Another method is to double click on the Task Name column header and select Best Fit. To see the Duration column, move the divider between the tasks and the Gantt;chart. When you are done, then also;adjust row height). 11.;The;text wrap can be toggled on and off from the;Gantt Chart Tools Format tab, in the Columns;group and the Wrap Text icon. Please;turn this off now.12.;Change the duration of the task Award contract to 0;days. Notice the symbol on the Gantt;chart. This is a milestone task, which has no duration but is used to mark progress;in a project.13.;What if you need to insert;a task later? Easy.;For example, select task #13 Install;software and Right click and select click Insert Task. A new task row;will now be inserted above the;current task. 14.;Type Test system as your new task and duration of 1 day. (Remember next;to select "Auto Scheduled".15.;Since ?Test system? actually;should be our last task, we need to move;it. Therefore click(but do not hold down the mouse button) the task ID for task #13 - Test system. The entire row should be selected.16.;With the pointer still;positioned on the task ID, drag down;until a horizontal gray bar is displayed after task #14. Then release.;Test system should now be your last task.17.;What if you want to delete a;task? Click anywhere in the row for the;task Meet with vendor. Right click and select click Delete Task.Another type of task you may want to enter;is a recurring task, such as a team meeting, etc. Generally recurring tasks are not;included on a project, but it helps in resource scheduling.18.;Below the last task (task #13;Test System), click in the Task Name Column, but do not type anything.19.;From;the Task tab in the Insert group, click Select the arrow under Task;and choose Recurring Task.20.;The Recurring Task Information Box appears.21.;In the Name box, type Project Meeting.22.;Press the tab key and enter 2h;for duration of 2 hours. Select Weekly for "Recurrence;pattern" and check the box for Friday. Leave "Recur every" as is. We have scheduled a weekly 2-hour meeting;every Friday for the duration of the project. Click OK. (Notice the circular;arrows in the indicator column next to the task name).19. Save the project before continuing. Displaying;Project Information in Views Before closing out this project, we need to;spend a little time with views. A view is a format in which you can enter;and/or display information in MS Project.;Your default view is known as the Gantt view: it is made up of the Entry;table on the left, used to enter;task information, and the Gantt chart on the right, which graphically represents;the task information on a timescale. Task and resource views in MS Project fall;into three categories: sheet views, chart and graph views, and form views. Each view displays;combinations of project information in different ways. Understanding what is your current view and;changing views is critical in mastering MS Project.Sheet views display task or resource;information in a row and column format (similar to MS Excel). Chart and graph views provide a graphical;representation of task or resource information.;Form views display task or resource information in a format that;displays a single task or single resource at a time. You use a form view when you want to focus on;detailed information about a specific task or resource.MS Project comes with 27 (MS Project 2010) predefined;views.1.;From the Task tab and the View;group, click Calendar. What do you see?2.;Now click on Task Usage. How is this different?3.;Finally, click on Network;Diagram. Graphical view of tasks?4.;Return to the Gantt Chart view.5.;Another item to explore is the;timescale for the Gantt chart.On longer projects, you may not be;able to see all the tasks on the Gantt chart.;You can use the scroll bars to the right and on the bottom of the Gantt;chart or you can adjust the timescale of the chart (shown above). The top line of the timescale is referred to;as the Major timescale (Oct 6, ?13;etc.) and the bottom line as the Minor timescale (SMTWTFS). To adjust the timescale, you can use the Zoom;In and Zoom Out buttons on the View toolbar under Zoom:6.;Click the Zoom In button (the;one with the + sign). Notice the Major;timescale changes to a day and the Minor timescale changes to 6-hour;increments. 7.;Now click on the Zoom Out;button (the one with the - sign). The;Major timescale returns to a week and the Minor timescale changes to day;increments.8.;Click on the Zoom Out button;again. Notice the Major timescale;changes to a month and the Minor timescale changes to 3-day increments.9.;Click the Zoom In button again;to return to the default of a week and one-day increments.You can also specify your own timescale by;selecting the Timescale dialog box on the View tab, Zoom group and the down;arrow under "Timescale:" or by right clicking on the time scale on;the Gantt chart.Printing Project;Schedules and ReportsTo manage a project effectively, you will;need to communicate project information to a variety of people, therefore it is;important the reports printed are understandable by the readers.You can print views and reports that meet;the needs of a specific person or group.;MS Project comes with 27 predefined views and 22 Visual reports and 29 standard;reports. Before you print a view or;report, it should be previewed to determine the number of pages that will be;printed and if any additional information needs to be added.Using the Page Setup dialog box;you can select page orientation, adjust scaling, change margins, and add or;change the headers and footers. You can;also add page breaks to control the flow of information. You can also create a legend at the bottom of the Gantt chart to explain the symbols used;in the chart. (With the exception of the Project Summary report, you must do this for each report/printout, it is NOT a universal page setup!)1.;On the File tab, Print, then;Page Setup.;The Page Setup;dialog box appears;2.;Click the Header tag. The top box is the Preview box and the bottom box is the Text box.3.;Select the Left tab next to Alignment. In the Text box, type Lesson #1A on the first line. (The left corner will always be;the lab number, so make sure you change it in future labs!)4.;Select the Center;tab. Next to the General box displaying the text, "Page;Number", click the down arrow and select Project Title. Click Add. Note: the project title is;displayed in the Preview box (based upon the information you entered in the;Project Information earlier). The text;box shows the ?&? sign or the "place marker" for this;information. The nice thing here is that;if you ever change the Project Information, the changes will automatically;appear on any reports that contain this information in the header.5.;Press Enter. (The cursor should now be on the second line;for your center header information). From the same drop-down tab, add Manager Name. Press Enter and add File name as your third line and add Report Name as your fourth and final line.6.;Select the Right;tab. Notice the seven icons below the;text box. Select the middle (or fourth;icon) to insert the current date;in this section of your header.7.;On your own, make sure Page Number;is in your footer and it is center aligned and then press OK.;Review the Print Preview to view;the changes. What is missing? Notice that there is nothing displayed in the;fourth line of the header for report name?;Why??? This is a view and not a;defined report so there is nothing to display in this field. In order to see the view name, the parameter;in the fourth line of the header would have to be changed to View Name ? we;will NOT do this at this time. The;fourth line will display as a blank line when we are in a view format and not a;report format. 8.;Click the File tab to return to the Gantt chart;view.;Previewing and Printing Views and Reports When submitting required printouts, if you are not bringing them to;class, from the Print Preview Page, take a screen shot (in Windows;of the report and paste the screen shot to a MS;Word Document. Make sure to crop the screen to show only the report. After;cropping, resize the image appropriately.;If the printout is on more than 1 page, paste each page individually. Save;the Word document containing printouts as Week_1_Printouts_XXX.docx. Remember to replace "XXX" in the;file names with your initials and ensure that all of your files are all clearly;labeled and include your initials in the file name. In the second part of this;lesson, there will be more printouts to add to the Week_1_Printout_XXX.docx;file. 9.;On the File tab, click the;Print button. Place the mouse pointer;over the preview page. The pointer;changes to a magnifying glass.10.;Click the lower-left corner of;the preview page. The view is zoomed in;so you can see the legend to the;Gantt chart. If you ever want to change;the contents of this legend, you can go to the same Page Setup in our previous;steps and select Legend. 11.;Click on the magnifying glass;again to return to normal view. Make sure the task names column and the;duration column can be seen in their entirety and the Gantt chart also appears;in your window.12.;Click Print and print this view. We have just printed;the Gantt chart view.13.;To view and print reports: From;the Project tab, click Reports in;the Reports group.14.;The Reports box opens. Each icon represents a category of;reports. The first five (Overview;Current Activities, Costs, Assignments and Workload) represent 22 predefined;reports. The last category, Custom;allows you to create your own report.15.;Select Overview and then select Project;Summary. The Project Summary report;now opens in Print Preview. 16.;Select Page Setup for this report. Notice something interesting? The header and footer (and legend and view);tabs are grayed out. For some reason;only known to Microsoft, this is the only report that you cannot change the header and footer. To that end, it is imperative that you enter;all appropriate project information and project properties as discussed in the;lab!17.;Print the Project Summary. This is a very important report. It lists all relevant summary information as;to project progress and achievement of your project objective.18.;On your own, find the report, Unstarted Tasks. Before you print this report, make sure your;header and footer contain the appropriate information! Print;the report when all is well.19.;Save your file and exit MS;Project. When submitting required printouts, if you;are not bringing them to class, from the Print Preview Page, take a screen shot;(in Windows) of the report and paste the screen shot;to a MS Word Document. Make sure to crop the screen to show only the report.;After cropping, resize the image appropriately.;If the printout is on more than 1 page, paste each page individually. Save the Word document containing;printouts as Week_1_Printouts_XXX.docx and submit this file to the Week 1 iLab;Dropbox, along with the MyLab1B_XXX.mpp file and the completed Review Questions;at the end of Lesson 1B. Remember to replace "XXX" in the file names;with your initials and ensure that all of your files are all clearly labeled;and include your initials in the file name.In part 2 of this lesson we will continue;working with task information by outline and linking these tasks and discussing;interdependencies and constraints.1.;On the Project tab, click Project Information. In the Project Information dialog box, click Statistics. The following screen should appear. Use this to check your progress?;="msonormal">


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